This is an important step that can make the entire process far easier, particularly in large organisations.
PUT TOGETHER THE WORKING GROUP
• Task: map out a concrete journey.
• Ideally consists of different profiles within the organisation (such as management, employee representation, HR, prevention adviser and so on).
• Comprises 5 to 10 motivated members who are given resources to work on energy at work.
NOTE: This can also be an existing working group that integrates the theme of energy at work into its operation.
APPOINT A PROJECT MANAGER
• Can, but does not have to be the initiator.
• Keeps an overview of the various steps that are being taken.
• Coordinates and monitors the timing.
• Does not necessarily have the most expertise in terms of content.
• Receives a mandate and resources from the employer to take on this role.
MAP OUT THE STAKEHOLDERS
• Identify your stakeholders.
• Decide how you will keep them informed during the process.
• To this aim, use Appendix 2: Stakeholder mapping.
• Also think about possible test cases in your organisation. Ensure a good mix of staunch supporters and sceptics who need a little more convincing.
MAKE A START WITH YOUR PROJECT PLAN
• Draw up a project plan with the working group.
• First define the larger work packages (based on the stops along the route, for example).
• Then add specific tasks, with the timing and the owners of the different sub-tasks.
• Review the planning regularly and amend if necessary.
• Use Appendix 3: Project plan.